Smart Climate Compliance: Registering and Reporting Controlled Substances

As nations accelerate toward Net Zero pathways, one of the most potent yet under-regulate demission sources remains refrigerant gases—notably HCFCs and HFCs, classified as super greenhouse gases with Global Warming Potentials thousands of times greater than CO₂.

In Vietnam, under the Law on Environmental Protection (2020) and subsequent decrees, entities that import, consume, service, or decommission equipment containing controlled substances are mandated to conduct a one-time registration and submit annual usage reports.

For SMEs, this regulatory obligation may initially appear complex. However, it presents a strategic opportunity to:

• Demonstrate regulatory compliance and ESG leadership.
• Enhance environmental stewardship and corporate reputation.
• Unlock pathways to climate finance through partnerships with climate-tech innovators.

CoolImpact: Converting Compliance into Climate Value

CoolImpact, a first-mover Climate-Tech Startup in Vietnam, is pioneering the region’s first integrated platform for F-Gas Recovery and HFC Destruction. Our mission aligns with the Montreal Protocol and the Kigali Amendment, tackling super-pollutant mitigation at scale.

Our model enables enterprises to:

• Execute end-of-life refrigerant recovery and destruction following global best practices.
• Obtain verifiable documentation for inclusion in annual reports.
• Navigate the entire compliance cycle—registration, quota allocation, and annual reporting—with ease.

1. Registration of Use (Procedure 1.010685)

• Documentation: Form 01/02, Annex VI of Decree 119/2025; business license; usage plan.
• Submission: Online via the National Public Service Portal (dichvucong.gov.vn) or directly to MONRE (10 Ton That Thuyet, Hanoi).
• Processing Time: 13 days for registration, 33 days for quota allocation.
• Fee: None.

2. Annual Reporting of Consumption

• Deadline: January 15 each year.
• Template: Form 02, Annex VI.
• Scope: Imported volumes, on-site consumption, stockpiles, quantities recovered, recycled, or destroyed.
• Submission: Digital viadichvucong.gov.vn.

3. Quota Adjustment (Procedure 1.010686)

• Deadline: Before July 10.
• Documentation: Form 04, Annex VI.
• Processing: 33 days.

High-Integrity MRV for Transparency

CoolImpact is deploying a digital MRV (Monitoring, Reporting, Verification) system that ensures data integrity and aligns with IPCC methodologies. This system forms the backbone for generating high-integrity carbon credits, fully Verra and GoldStandard ready.

This innovation positions CoolImpact as a Carbon Credits Developer in Vietnam, enabling businesses not only to comply with regulations but also to participate in the emerging waste-to-value climate solutions market.

First-Mover Advantage for Enterprises

By reframing compliance as opportunity, enterprises can:

• Position as first movers in NetZero climate solutions across Southeast Asia.
• Build trust with regulators, customers, and investors.
• Capture both reputational and financial benefits from sustainable operations.

Toward a Cooler Planet

Compliance with controlled substances is more than avoiding administrative penalties—it is a gateway to climate leadership. By partnering with CoolImpact Asia, businesses transform regulatory obligations into measured climate impact, preventing millions of tons of CO₂e from entering the atmosphere.

CoolImpact is not just a compliance service provider. We are a Net Zero enabler in Southeast Asia—bridging regulatory frameworks, climate finance, and super-pollutant elimination.

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